How To Write an Effective Acceptance Letter (With Examples)

An acceptance letter informs the hiring manager you agree to the terms of the job offer. While you may send a physical copy, ... FindjobsCompanyreviewsFindsalariesUploadyourresumeSigninSigninEnEnglishFrFrançaisEmployers/PostJobStartofmaincontent CareerDevelopmentHowToWriteanEffectiveAcceptanceLetter(WithExamples)September10,2021ShareFacebookEmailLinkedInTwitterAfterreceivingajoboffer,considerpreparingaletterofacceptancetosendtothehiringmanagerorrecruiter.Thisdocumentistypicallyapositiveresponsetoajoboffer.Knowingwhattoincludeinaletterofacceptanceandhowtowriteonecanhelpyouconveyyourmessageclearlyandprofessionally.Inthisarticle,wedefineanacceptanceletter,explainhowtoacceptajobofferinwriting,outlineatemplatetouse,andprovideexamplesyoucanuseasareference.Whatisanacceptanceletter?Anacceptanceletterinformsthehiringmanageryouagreetothetermsofthejoboffer.Whileyoumaysendaphysicalcopy,manyhiringmanagersrequestanemail.Regardlessofthesubmissionmethod,youwanttomakeyourletterofacceptancebrief,clear,andprofessional.Writinganeffectiveletterofacceptancecansetthetoneforfutureinteractionsandleavealastingimpressiononthehiringmanager.WhattodobeforewritingaletterofacceptanceHereareimportantstepstotakebeforepreparingaletterofacceptance:Reviewtheemploymentterms:Evenifyouplantoaccepttheoffer,consideritfor24to48hourstodeterminewhethertheemploymenttermsmeetyourexpectationsandprofessionalgoals.Reviewthejobtitle,workhours,workstation,salary,andemployeebenefits.Requestclarifications:Ifanyaspectofthejobofferneedsclarity,ensureyouaskformoreinformationfromthehiringmanagerorrecruiter.Thisprofessionaltypicallyinformsyouhowtosendyourletterofacceptance.Considernegotiatingtermsofthejoboffer:Ifyoufeelyoucanaddmorevaluetothecompany,considernegotiatingmoresatisfactoryterms.Youcanalsorequesttoadjustyourstartdate.Readmore:AssessingaJobOfferHowtoacceptajobofferinwritingFollowthesestepstowritealetterofacceptance:1.AddresstheappropriaterecipientStartbyincludingyournameandcontactinformation,thentherecipient'snameandcontactdetails.Youtypicallyneedtoaddressyourlettertotheprofessionalwhosentthejoboffer.Forexample,thisindividualmaybethecompany'shumanresourcesmanager.Alternatively,ifyoureceivedajobofferverbally,youcanaddressyouracceptancemessagetothemostappropriateprofessional,suchasthehiringmanager.2.ExpressyourgratitudeforthejobofferIntheopeningparagraph,thanktherecipientforconsideringyouforthepositionandsendingajoboffer.Youcanbrieflydiscussdetailsaboutthehiringprocess.Forexample,youmaywrite,"Thankyouforconsideringmyapplicationfortheteachingpositionatyourcompany.Iamgratefulfortheexperiencesyousharedwithmethroughoutthehiringprocess."Related:HowToThankSomeoneforTheirTime3.AgreeontheemploymenttermsNext,agreetothejobofferandconfirmitsdetails.Doingthishelpstoavoidmisconceptionsaboutyourduties,responsibilities,andexpectedemployeebenefits.Also,consideroutliningtheemploymenttermstokeepforyourrecords,especiallyifyoureceivedajobofferverbally.Forexample,youmaywrite,"Asdiscussedshortlyafterourmeeting,Iacceptthestartingsalaryof$30.45perhourandlookforwardtostartingworkonMonday,July1,2021."4.UseaprofessionalsignoffEndyourletterofacceptancebythankingtheprofessionalforthejobopportunity.Thenincludeacomplimentaryclose,suchas"Sincerely"or"Regards."Finally,writeyournametohelptherecipientrememberyou.Readmore:HowtoProfessionallyAcceptaJobOffer(WithExamples)5.Followupwiththeletter'srecipientIfyouhavetherecipient'scontactinformation,youmayfollowupwiththemaftersendingyourletter.Doingthishelpsyouconfirmthecorrectindividualgotit.Afollow-upemailorcallcanalsohelpyoufindoutaboutthenextsteps,suchasonboardingortraining.Thehiringmanagerorrecruitermayprovideatimeframewhenyoucanexpecttolearnmoreaboutstartingyournewrole.TipsforwritingaletterofacceptanceHereareusefultipstohelpyouwriteaprofessionalandeffectiveletter:UseaprofessionalformatandtoneReviewthestructureandtoneofyourlettertoensureit'sprofessionalandconcise.Forexample,youcanuseprofessionalfonts,suchasArial,Calibri,TimesNewRoman,andGeorgia.Youmayalsowanttoincludethedatetoreferencetheletterlater,especiallyifyou'resendingaphysicalcopy.Considerusinga10-to12-pointfontandtrytoavoidabbreviationstomaintaintheprofessionaltoneoftheletter.Aletter'stonereferstothefeelingsthewriterwantstoconveytotherecipient,likeenthusiasmorappreciation.Related:HowToWriteaFormalLetter(WithExamples)ShowyourenthusiasmforthejobopportunityAsyou'reacceptingthejoboffer,youwanttoshowthatworkingatthecompanygenuinelyinterestsyou.Employerstypicallyappreciatecandidateswhoshowenthusiasmbecauseitcantranslatetohighlymotivatedemployees.Youmaywrite,"Ilookforwardtojoiningtheteamandcontributingtowardyourcompany'smission."ProofreadandedityourletterEnsureyoureviewyourletterofacceptancetoidentifyandcorrectgrammarandspellingerrors.Youcanalsoreadoutyourlettertoidentifysentencesthatmayneedmoreclarity.Consideraskingafriendtohelpyouproofreadyourletterandcheckwhetheryouconveyedyouracceptancemessageprofessionally.Youmayalsouseonlinegrammarandspellingcheckers.Writinganeffectiveletterofacceptancecanshowtherecipientyouhaveexcellentwrittencommunicationskills.UseasubjectlinewhenpreparinganemailAsubjectlineisanintroductionthatdescribesanemail'scontent.Whenwritinganacceptanceemail,youwanttomakeitconcisetoattracttherecipient'sattention.Whileyoumaycreateanewsubjectline,youcankeeptheexistingoneifyou'rerespondingtoanemailoffer.Forexample,youmayuseasubjectline,suchas,"AcceptingDeryHallCompany'sOffer-KelvinHarrington."Readmore:WritinganExcellentLetter:TipsandExamplesTemplateforletterofacceptanceHere'satemplatewhencreatingaphysicalcopyofyourletterofacceptance:[Yourfullname][Yourlocation][Yourcontactinformation][Date][Recipient'sfullname][Companyname][Companylocation]Dear[Recipientname],Thankyouforreviewingmyapplicationandconsideringmeforthe[jobtitle]positionat[companyname].Iamdelightedtoaccepttheemploymentofferforthepositionof[jobtitle]starting[date].Asthejobofferoutlines,mystartingsalaryis[salary],whichIcanexpecttoreceive[paymentfrequency].ThejobofferalsostatesthatIcanexpect[additionalbenefits]beginningafter[agreeddateforemployeebenefit].Ilookforwardtojoiningtheteamandaddingvaluetothecompany.WhileIawaitfurtherdetailsaboutmyfirstdayandtheonboardingprocess,kindlyletmeknowifyouneedanysupportinginformation.Thankyouagainforthisopportunity.Regards,[Yoursignature][Yourname]SampleacceptancelettersReviewthefollowingexamplestoguideyouinwritingaletterofacceptance:PhysicalcopyofasampleletterofacceptanceThisexampleshowsaletterofacceptancefromanemployeewhosendsthedocumentinperson:[email protected](232)333-0101Moncton,NBOctober25,[email protected](232)555-9898Moncton,NBDearGerryMonroe,ThankyouforconsideringmeforthebusinessdevelopmentanalystroleatBlueArrow.IamdelightedtoaccepttheemploymentofferforthebusinessdevelopmentanalystpositionstartingonMonday,August21,2021.Asdiscussed,Iacceptthestartingsalaryof$45,000peryearwith25daysofannualleave.Ialsoacceptthegymmembershipanduseofthecomplimentaryinternetservicesthecompanyprovides.Ilookforwardtojoiningyourcompanysoonandmeetingmyteammates.Ifyouprefermetosendanysupportingdocumentsbeforemystartdate,kindlycontactme.Thankyouforthisjobopportunity.Sincerely,LouisGreyEmailcopyofasampleletterofacceptanceThisexampleoutlinesaletterofacceptanceviaemail:Subjectline:MaryAtkins-OfferAcceptanceDearMr.Jon,Thankyouforhavingaphoneinterviewwithmeandreviewingmyapplication.PleaseacceptthisemailasmyformalacceptanceofthepositionofattorneyatHardleyRockLLP.Astheofferletterstatesandwediscussedonthephone,Iacceptthestartingsalaryof$59,000withpaidvacationforthreeweekseveryyear.Ialsoacceptthehealthbenefitspackagethecompanyprovides.IlookforwardtostartingworkandmeetingotherattorneysonSeptember1,2021.Ifyouneedanyinformationfrommebeforethen,kindlyletmeknow.Youcancontactmeon(245)878-9999.Thankyouagainforthisopportunity.Iappreciateyourconfidenceinme,andI'**mexcitedtojointheteam.Sincerely,MaryAtkinsReadMore14RecruitingStrategiesToFindtheBestCandidatesWhatIstheConsumerDecision-MakingProcess?(AGuide)AComprehensiveGuidetoStakeholderMapping(WithTips)RelatedViewMore arrowrightWhatIsaZero-BasedBudget?(How-toGuideandExamples)Learnaboutazero-basedbudget,discoverhowyoucancreateone,explorethevariousadvantagesanddisadvantagesofZBBs,andshareahelpfulexample.WhatIsUnskilledLabour?(WithExamplesandSalaries)Learntheanswerto"Whatisunskilledlabour?",explorejoboptionsforunskilledandsemi-skilledwork,anddiscovertheirtypicalsalariesandprimarytasks.