Job Offer Thank You Letter and Email Samples - The Balance ...

Why Send a Job Offer Thank-You Letter? ... The main purpose of the letter is to express gratitude for the offer. It allows you to state your ... LinkedInwithBackground Letters&Emails ThankYouLetters JobOfferThankYouLetterandEmailSamples ••• SamEdwards/GettyImages TableofContents Expand TableofContents WhySendaJobOfferThank-YouLetter? InformationYouShouldInclude LetterandEmailTemplateandSamples HowtoSendYourLetterorEmail By AlisonDoyle FullBio LinkedIn Twitter AlisonDoyleisoneofthenation’sforemostcareerexpertsandhascounseledbothstudentsandcorporationsonhiringpractices.ShehasgivenhundredsofinterviewsonthetopicforoutletsincludingTheNewYorkTimes,BBCNews,andLinkedIn.AlisonfoundedCareerToolBelt.comandhasbeenanexpertinthefieldformorethan20years. Learnaboutour editorialpolicies UpdatedonSeptember17,2020 Whenyoureceiveajoboffer,it'sappropriatetosendathank-youletter.Evenifyou’vealreadyacceptedthejobofferverbally,sendingaletterallowsyoutoformallyconfirmthenewposition. Followingupwithaletterisagoodideaevenwhenyou’vedeclinedtheoffer,asitgivesyouachancetobegraciousandleavethepossibilityopenforafuturerelationshipwiththecompany. WhySendaJobOfferThank-YouLetter? Themainpurposeoftheletteristoexpressgratitudefortheoffer.Itallowsyoutostateyourintentionstoacceptordeclinetheofferinwritingandalsogivesyoutheopportunitytoclarifythetermsofyouragreement. Ifyou’re acceptingtheposition,thinkofthejobofferthank-youletterasyourfirstinteractionwiththecompanyasanemployee,andaimtomakeagoodimpression. Ifyoudon’tplanonacceptingthejob,usethelettertoverypolitely declinetheposition.Afterall,youmightwanttoapplytoanotherjobatthecompanyinthefuture,soit’sasmartideatomaintainagoodrelationshipwiththeemployer. InformationYouShouldIncludeinYourLetter Thecontentofyourletterwilldifferslightlydependingonwhetheryouchoosetoacceptordeclinetheoffer.Ineithercircumstance,themostimportantthingtoincludeinyourletterisyourappreciationfortheoffer. Youmaywanttoreiteratethetermsoftheofferwhenacceptingtheposition–whilethisletterisn’talegaldocument,itcanbehelpfulforbothyouandtheemployertoclarifytheterms. Inaddition,youcanconfirmcontactinformation.Youcanalsousethelettertobringupanyquestionsyoumighthaveaboutthespecificsofthejoboffer.Forexample,youmightincludeaquestionaboutthesalary,benefits,ortheofficialstartdate. Ifyou’renottakingthejob,youdon’thavetoprovidespecificdetailsaboutyourreasons. Thisisnotreallytheplaceto negotiateacounteroffer.You'llwanttosay“thankyou”fortheoffer,andyoucanalsousethespacetoexpressyourdesiretokeepintouch,leavinganopeningforfutureassociation. JobOfferThankYouLetterandEmailSamples Downloadthejobofferthankyoulettertemplate(compatiblewithGoogleDocsandWordOnline)orseebelowformoreexamples. @TheBalance2020  DownloadtheWordTemplate SampleJobOfferThankYouLetter#1:LetterFormat RachelApplicant123MainStreetAnytown,[email protected],2020HaroldLeePrincipalSuburbElementarySchool123BusinessRd.BusinessCity,NY54321DearMr.Lee:Thankyousomuchforhiringmefortheteachingassistantposition.Iappreciatethetimeyoutooktointerviewme,andIamverygladtobecomeapartofthestaffatSuburbElementarySchool.IamreadytomeetthestudentsSeptemberX,andcan’twaittobeginplanningsessionswithJaneSmithonAugustXXtohelpgetherclassroomandcurriculumsetforthenewyear.Pleaseletmeknowifthesedatesarestillcorrectorifanythingchanges.Ilookforwardtostartingmypositionand,onceagain,I'dliketothankyouforthisgreatopportunity.Sincerely,RachelApplicant(signaturehardcopyletter)RachelApplicant Expand SampleJobOfferLetterThankYou#2:EmailFormat Subject:ThankYou-YourNameThankyouforhiringmefortheretailsalesposition.I’mthrilledtobejoiningthesalesteamofthepremierjewelrystoreinthecity.I’mlookingforwardtomeetingtherestofthestaffandtobeginningtrainingforthepositiononMonday,September10.Pleaseletmeknowifthere’sanythingspecialIneedtobringtomyfirstdayofwork.Ilookforwardtostarting.Thankyousomuchfortheopportunity.Sincerely,YourName Expand SampleJobOfferThankYouLetter#3:EmailFormat Subject: FirstNameLastName–ThankYouDearMr./Ms.LastName:Thankyousomuchforofferingmethejobasanadministrativeassistant.Itwasapleasuremeetingyouandyourstaffatmylastinterview.IamsorrytoletyouknowthatIwillnotbeacceptingthepositionatXYZCompanyatthistime.WhiletheopportunityatXYZisveryexciting,Imustmakeadifferentchoiceatthistime.Ilookforwardtokeepingintouchwithyouandhopethatwewillassociateinthefuture.Onceagain,thankyousomuchforthisopportunity.Sincerely,YourTypedName Expand ProofandEdittheLetterBeforeSending Besuretothoroughly proofreadyourletter,soyouappearprofessionalandpolished.Edititcarefullyforspelling,grammatical,andformattingerrorsbeforeyousendit. Double-checkthespellingofthenameofthepersonwhoofferedyouthejobaswell. HowtoSendYourLetter Youcansendtheletterasanemailorsendahardcopyasanattachmentorbymail.Eitherway,makesuretobepoliteanduse businessletterformat,includinganappropriate salutation and complimentaryclose. Ifyousendanemail,putyournameandthewords“thankyou”inthesubjectlineofthemessage:“FirstNameLastName–ThankYou.” Share Tweet Share Email SampleThankYouLettertoFollowUponaJobInterview HowtoWriteaResignationEmail TopTipsforGraciouslyEndingaThank-YouNoteorEmail Here'saListoftheDifferentTypesofLettersandWhattoInclude HereAreSomeExamplesofEmailsSayingThankYouforaJobLead HowtoAcceptaJobOfferWithSampleAcceptanceLetters ExampleofaThank-YouLetterforaNurseInterview SampleLettertoThankThoseWhoHaveHelpedYourCareer UseThesePhrasestoWriteaPerfectThank-YouNote Thank-YouLetterSamplesandWritingTips HowtoProperlyResignbyEmail ResignationLetterforaDreamJob HowtoDeclineaJobInterviewWithaLetterSample TipsonHowtoWriteaHeartfeltResignationLetter HowtoFormatanInterviewThank-YouLetter Follow-UpLetterstoAlumniMetatCollegeNetworkingEvents