How to Write an Acceptance Email for a Job Offer ... - Indeed

How to accept a job offer via email · Craft a clear subject line · Address the letter to the appropriate party · Thank the addressee for the offer ... FindjobsCompanyreviewsFindsalariesUploadyourresumeSigninSigninEmployers/PostJobStartofmaincontent CareerGuideCoronavirusJobResourcesFindingaJobMoreCoronavirusJobResourcesFindingaJobResumes&CoverLettersInterviewingStartingaNewJobMoreCareerGuideStartingaNewJobHowtoWriteanAcceptanceEmailforaJobOffer(WithExample)HowtoWriteanAcceptanceEmailforaJobOffer(WithExample)ByIndeedEditorialTeamMarch3,2021TwitterLinkedInFacebookEmailCopytoClipboardYouputinthehardworkandgottheoffer—congratulations!It'scommonlystandardpracticetosendanacceptanceemailtoofficiallyacceptajoboffer,getyournewjobofftoaprofessionalstartandexpressyourgratitudefortheopportunity.Knowingwhatinformationtoincludeandhowtoorganizeyouracceptancecanhelpyoudraftagoodacceptanceletter.Inthisarticle,weexplorehowtowriteanacceptanceemailwithatemplateandexampletohelpyougetstarted.Whatisanacceptanceemail?Anacceptanceemailisanemailtypicallyrequestedbyyourhiringmanagerorrecruitertoofficiallyagreetothetermsofajoboffer.Yousendthisemailtoyourfutureemployeraftertheysendyouajobofferletteroremailthatincludesthetitle,pay,intendedstartdateandothertermsofyouremployment.Youshouldbegivenspecificinstructionsfromthepeopleyou’vebeenincontactwiththroughoutthehiringprocess—usuallyarecruiterorHRrepresentative—whowillguideyouonhowexactlytosendyouracceptanceemailandwhatyouneedtoinclude.Youremployermayaddthisemailtoyourfiletoproperlydocumentyouremployment.Related:HowtoAcceptaJobOfferHowtoacceptajobofferviaemailSomejobofferlettersincludeadeadlineforyouracceptance,soitisimportanttothoughtfullyconsidertheofferwhilefollowingallgiveninstructions.Itisimportanttowriteaclear,conciseandprofessionaljobofferacceptanceemailtosetapositivetoneforyourworkwiththecompany.Youcanwriteanacceptanceemailusingthesesteps:CraftaclearsubjectlineAddressthelettertotheappropriatepartyThanktheaddresseefortheofferAgreetoandlistthetermsofemploymentSigntheemail1.CraftaclearsubjectlineYouracceptanceemailshouldincludeaconcisesubjectlinethatindicateswhyyouarewriting.Asimplesubjectlinecouldbe“Accepting(CompanyName)’sOffer—(YourName).”Thisquicklineinformstherecipientofwhatyourmessageisaboutandthatyouarethesender.Youdon'tnecessarilyneedtochangethesubjectlineifyouarewritinganacceptanceemailasaresponsetoanemailedjobofferletter,butchangingittothistemplateensuresitisasclearaspossible.2.AddressthelettertotheappropriatepartyInmostcases,youshoulddraftthelettertothepersonwhosentyoutheofferletter.Ifyoureceivedyouracceptanceletterviaemail,youcansimplyrespondtotheemailwithyouracceptance.However,ifyoureceivedawrittenorverbalofferletter,youshouldaddressyourmessagetothemostappropriateperson,suchasthedirectsupervisororhiringmanager.Related:HowtoWriteaProfessionalEmail3.ThanktheaddresseefortheofferAnacceptanceletterisanopportunitytothanktheemployerfornotonlyinterviewingwithyoubutalsoforgivingyouthechancetoworkwiththecompany.Considertheacceptanceletterasanotherwaytoexpressyourgratitudeandenthusiasmforyourupcomingemployment.Related:20WaystoStartanEmail4.AgreetoandlistthetermsofemploymentAnacceptanceemailshouldbebriefandtothepoint,butitcanbehelpfultolistthetermsofemploymentthatyouandyouremployerhaveagreedtoinyourmessage.Youcanstatethatyouacceptthecompensationitems,suchassalary,benefitsandpaidtimeoff,aswellasthestartdate.Ifthereareanypartsoftheofferletterthatyouwanttonegotiate,askyouremployertodiscussthosespecificitemsbeforeyousubmityourofficialacceptanceemail.Youmayalsobeabletoaskyouremployertoadjustyourstartdateandexplainwhyyoumayneedmoretimetoprepareforyournewposition.5.SigntheemailCompleteyouracceptanceemailwithashortsignature.Thanktheemployeragainfortheopportunity,andbesuretoendthemessagewithaclosingsalutation,suchas“Bestregards”or“Sincerely”tomaintaintheprofessionalnatureofthecorrespondence.Finally,signyournameattheend.Related:HowtoEndanEmailAcceptancelettertemplatesYoucansendanacceptanceletterformallywithaletter,quicklywithanemailorbothwithashortemailthatincludesanattachmentofanacceptanceletter.Downloadourfreetemplateofanacceptanceletteryoucansendtoahiringmanager.Whileanemailisoftenamoreconversationalmethodofcommunication,youshouldstillclearlyandprofessionallystructureyouremail.Youcanusethistemplateasaguidelinewhendraftinganacceptanceemail:Subjectline:(YourName)–OfferAcceptanceDear(HiringManagerorSupervisor’sName),Pleaseacceptthisemailasmyformalacceptanceoftheofferedpositionas(position)with(company).Ithankyoufortheopportunity,andIlookforwardtoapplyingmyskillstotheposition.Astheofferletterdisplaysandaswepreviouslydiscussedonthephone,Iacceptthestartingsalaryof(offeredsalary)with(benefitspackagedoffered).Ilookforwardtobeginningworkandmeetingtheteamon(startdate).Ifyourequireanyadditionalinformationfrommebeforethen,pleaseletmeknow.Youcanreachmebyphoneat(yourphonenumber)orbyemailat(youremailaddress).Thankyouagainforgivingmetheopportunitytodemonstratemyvaluetotheteam.Sincerely,(YourName)SampleofferacceptanceemailsTherearemanyacceptablewaystoformatyouracceptanceemailaslongasitincludesthenecessaryinformation.Hereareexamplesofanacceptanceemail:Example1:Subjectline:CharlieSpears—OfferAcceptanceDearMr.Andrews,PleaseacceptthisemailasmyformalacceptanceoftheofferedpositionastheDirectorofNewAccountswithLeytonPurchasing.Ithankyoufortheopportunity,andIlookforwardtoapplyingmyskillstotheposition.Astheofferletterdisplaysandaswepreviouslydiscussedonthephone,Iacceptthestartingsalaryof$68,000withtheavailabilityofbenefitsafter60daysofemployment.IlookforwardtobeginningworkandmeetingtheteamonJuly1.Ifyourequireanyadditionalinformationfrommebeforethen,pleaseletmeknow.Youcanreachmeat(564)893-7833orbyemailatc.spears@website.com.Thankyouagainforgivingmetheopportunitytodemonstratemyvaluetotheteam.Sincerely,CharlieSpearsExample2:Subjectline:JanetRose—JobOfferAcceptanceDearMs.Fields,ItwaswonderfulspeakingwithyouonthephoneyesterdayaboutthesalesassociateroleatXYZInc.I’mthrilledtoformallyacceptthisjoboffer.I’mlookingforwardtoworkingwithyouandtherestoftheteamatXYZandcan’twaittohitthegroundrunningwiththenewsalesstrategywediscussed.Aswediscussed,IcanstartJuly1andIacceptthestartingannualbasesalaryof$57,000andthreeweeksofpaidleave.Ilookforwardtobeginningworkandmeetingtherestoftheteam.Pleaseletmeknowifthereisanyadditionalpaperworkorinformationyouneedfrommebeforehand,orifthereisanythingIshouldbringwithmeonmyfirstday.Iamalsoalwaysavailableviaemail,oryoucanfeelfreetocallat(898)555-7833ifthat’smoreconvenient.Thankyouagainforthisopportunity.Best,JanetRoseRelatedArticlesHowToIntroduceYourselftoaNewTeamasaManagerHowToSucceedonYourFirstDayasaManagerin9Steps10ExpectationsEmployersHaveforEmployees